Atellica® Solution Preparing for Downtime Job Aid Version 1.26 and Above

SIEMENS Healthineers Atellica® Solution Preparing for Downtime Job Aid 1 Template Effective Date: 10 Aug 2021| HILS 2223 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Job Aid Healthineers The information in this document is intended to help prepare for LIS and Atellica Solution downtime in the lab. Refer to middleware-specific downtime processes for labs with Atellica® Data Manager/CentraLink™ Data Management System and/or Automation. 2 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers The following chart provides scenarios in which different combinations of the LIS and Atellica Solution modules are down: LIS Sample Handler / CH/IM Analyzer Action Magline Down Up Up Downtime for routine LIS maintenance or unexpected LIS downtime. Recommend creating an LIS Downtime Plan that may include: • Manual/batch patient ordering (see slides 4-6 for more information) • Importing the worklist (see slide 7 for more information) • Options for printing barcodes (see slide 8 for more information) • Using printed reports (see slide 9 for more information) Up Down Up If the SH and/or Magline are down, samples cannot be loaded in the SH. Use Emergency Sample Load (ESL) feature to manually run tubes at the analyzer. (see slide 10 for more information) Down Down Up If both the LIS and SH/Magline are down: • Use your LIS downtime plan for ordering/managing results (see above) • Use the ESL to load samples Up Up Intermittent Down Periodically the analyzer may be down or offline. The operator will wait to load tubes, or tubes will wait in the Sample Handler. No additional action needed. The following slides contain information on how to perform the actions and references to additional training and Online Help resources. 3 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to enable / disable LIS LIS Communication ? A X 1. On the Status bar, select Connectivity Messages Diagnostics connection Status 2. Select Connect to LIS or Disconnect from LIS Connected Clear Results Diagnostics Disconnect from LIS Clear Querles How to perform LIS diagnostics to test the LIS connection 1. On the Status bar, select i Navigate to LIS Configuration for more settings Go to Screen 2. Select Diagnostics • The Atellica Solution sends a diagnostic message to the LIS and “Diagnostics in Progress” appears in the Status field • When the diagnostics are complete, the Status field displays one of the following messages indicating the status of the link: Message Description Diagnostics in progress The Atellica Solution is sending a diagnostic message to the LIS OK The LIS acknowledges the message indicating a successful communication Sent The Atellica Solution successfully sent a message to the remote system Failed to Receive The Atellica Solution received an invalid diagnostic message 3. If no status message appears or if a Failure message appears, check the Operator Event Log 4 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to manually order patient tests Orders > Patient Orders O LabManage 1. Navigate to Patient Orders Sample Information Add Tests Order By O Sample ID O Rack ID Test Dilution Sample ID' Replicates System Test Options 2. Enter the sample information X + X CEA x1 (Undiluted) Replicate / Edit System Test Options Rack ID 3. Select the tests to be ordered Specimen Type* Manual Dilution 4. Select Place Order Priority Routine For Study For more information, access the following resources: More Sample Information • Online Help: Create Patient Orders Patient Demographics itient ID PEPconnect: Creating Patient Orders Manually on the Atellica® First Name • Middle Name Solution Job Aid Last Name Date of Birth More Patient Demographics Related Worklls Print Barcode Show / Hide Fields Run ID Settings Place Order Clear 12 5 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to batch order patient tests by Rack ID Orders > Batch Orders O SH1-SC11 LabManage 1. Navigate to Batch Orders Order By Order By O Sample ID O Rack ID × Test Dilution Replicates System Test Options Sample Information + X CI x1 (Undiluted) Replicate 2. In Order By, select Rack ID / Edit System Test Options Batch Name+ MorningRun X + X x1 (Undiluted) Replicates Edit System Test Options Specimen Type* Serum 3. Enter the sample information Manual Dilution Rack IDs* 4. Select Add or Edit Rack IDs to enter the rack IDs (the handheld Add / Edit Rack IDs 345678 barcode reader can be used to scan rack barcodes) 555122 122122 522511 622121 763517 5. Select the tests to be ordered Comments 6. Select Place Order Comments 1 Comments 2 7. To stop using the Rack ID(s) for the batch, select Delete Batch on the Comments 3 View Batch Orders screen Related Worklist View Batch Orders Place Order Clear For more information, access the following resources: • Online Help: Creating Batch Orders by Rack ID • PEPconnect: Creating Batch Orders by Rack ID Job Aid NOTE: Sample must have barcodes. 6 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to batch order patient tests by SID Orders > Batch Orders SH1-SC11 LabManager Order By 1. Navigate to Batch Orders Add Tests Order By O Sample ID O Rack In Test Dilution teplicates System Test Options X Range Of Orders In Order By, select Sample ID X C x1 (Undiluted) Replicates 2. / Edit System Test Options Sample ID* 1234567 + X K x1 (Undiluted) Replicates 11 / Edit System Test Options Specify Range by Number of Samples 3. Enter the Sample ID for the first sample in the batch Number of Samples X Sample Information 4. Select an option in the Range of Orders dropdown list and enter the Specimen Type " Serum appropriate value: Manual Dilution Routine For Study • Number of Samples – the batch is defined by a specific number of samples More Sample Information • Last Sample ID – the batch is defined by the beginning and ending Sample ID Related Worklist EView Batch Orders Place Order Clear 5. Enter the sample information 6. Select the tests to be ordered 7. Select Place Order For more information, access the following resources: • Online Help: Creating Batch Orders by SID • PEPconnect: Creating Batch Orders by SID Job Aid 7 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to import a worklist Import Worklist ? = X A worklist can be imported from a USB or file on the system computer. Worklist Type Run ID 1. Navigate to Worklist > Import Worklist at the bottom of the screen O Import Worklist Assign Run ID O Import Carryover Study Worklist Run ID' Assigned Run (D will overwrite anty Ran IDs that are imported from the file 2. Select a Worklist Type Import File 3. Select Browse and navigate to the appropriate Worklist File Browse 4. Select Import Worklist Sample ID Rack Number Tube Position Test Replicates Reagent Lot Dilution Specimen Module Serial Number Run ID 5. When the worklist import completes, print barcodes if needed 6. Select OK Worklist Format: Column Notes Example A Sample ID 1002 Import Worklist Cancel B Rack Number 1000 NOTE: In this table, the fields that are bold are required. The other C Tube position if the worklist contains a rack number in Column B A1 cells can be left blank. D Test name COR For more information about the format required for worklists, E Replicates - Must be 1 or more 5 access Online Help: About the Patient Order Worklist Format F Reagent lot number 307 G Dilution - Add multiple dilutions in new rows. Enter 0 for no dilution 50 H Specimen type Plasma 8 I Serial number of the analyzer. Can be blank F3F847474 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to print patient barcodes Patient barcodes can be printed from any of these screens: • Patient Orders – can print a barcode for one patient at a time by using the Print Barcode button • Create Batch Orders by SID – can print barcodes for all samples in the batch by selecting the Print Barcodes button when creating the order • Worklist – can print barcodes for selected samples by using the Print Barcode button • Worklist > Import Worklist – can print barcodes for all samples that are part of the import by using the Print Barcode button 9 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to enable / disable printing automatic reports 1. Navigate to Reports Setup 2. Select Automatic Reports 3. In Results Report, select a report configuration 4. In Results Report Destination, select Print to Printer and enter the Results Count 5. In Printer Options, select any applicable printer options 6. Select Save > OK For more information on configuring automatic reports, access Online Help: About Automatic Reports Settings 10 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Atellica® Solution SIEMENS Preparing for Downtime Healthineers How to use the Emergency Sample Load (ESL) feature NOTE: This feature allows you to run one sample at a time. Each To enter ESL mode on the system: ESL can load samples to one module at a time. This is intended for 1. Stop the Atellica Magline Transport urgent care tests, it is not recommended to be used for your entire work load. 2. Select Enter ESL Mode > Yes After the system enters ESL mode, the operator controls the system from the appropriate analyzer module display. The system provides all instructions for how to use ESL mode on the module display. Calibrators, capillary tubes, and false bottom tubes cannot be run using ESL. For more information, access the following resources: • Online Help: About Emergency Sample Load Mode / Entering ESL Mode on the System • PEPconnect: Running Samples During SH Downtime Using Emergency Sample Load Video 11 Effective Date: 21-MAR-2022 | HOOD05162003262786 Unrestricted © Siemens Healthineers, 2022 Please note that the learning material is for training purposes only. SIEMENS Healthineers For the proper use of the software or hardware, please always use the Operator Manual or Instructions for Use (hereinafter collectively “Operator Manual”) issued by Siemens Healthineers. This material is to be used as training material only and shall by no means substitute the Operator Manual. Any material used in this training will not be updated on a regular basis and does not necessarily reflect the latest version of the software and hardware available at the time of the training. The Operator Manual shall be used as your main reference, in particular for relevant safety information like warnings and cautions. Please note: Some functions shown in this material are optional and might not be part of your system. Certain products, product related claims or functionalities (hereinafter collectively “Functionality”) may not (yet) be commercially available in your country. Due to regulatory requirements, the future availability of said Functionalities in any specific country is not guaranteed. Please contact your local Siemens Healthineers sales representative for the most current information. The reproduction, transmission or distribution of this training or its contents is not permitted without express written authority. Offenders will be liable for damages. All names and data of patients, parameters and configuration dependent designations are fictional and examples only. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. Atellica, and all associated marks are trademarks of Siemens Healthcare Diagnostics Inc. or its affiliates. All other trademarks and brands are the property of their respective owners. Product availability varies by country and is subject to varying regulatory requirements. Please contact your local representative for availability. © Siemens Healthcare GmbH 2022 Siemens Healthineers Headquarters Siemens Healthcare GmbH Henkestr. 127 91052 Erlangen, Germany Telephone: +49 9131 84-0 12 Effective Date: 21-MAR-2022 | HOOD05162003262786 siemens-healthineers.com Unrestricted © Siemens Healthineers, 2022